Transforming Global Event Mobility with Intelligent Automation
Services Provided
Product Engineering
Workflow Automation
Quality Assurance & Compliance
Deployment & Support
Industry
Global Events & Transportation for Meetings
Solution Type
Enterprise Web Application
Problem Statement
Event planners managing global events were facing major hurdles in
ground mobility logistics. Vendors had to be sourced and managed in
every region. Guest arrival data, flight delays, and itinerary changes
- none of this was visible in real-time. The process was heavily
manual. It relied on spreadsheets, emails, and calls. There was no
unified platform to:
Validate passenger manifests automatically
Group attendees based on arrival windows
Compare vendor pricing and availability in real time
Optimize vehicle allocation using live flight data
The client needed a simple, intuitive web portal that could reduce administrative
overhead, automate cost-optimised logistics planning, and dramatically improve
response times for RFPs (Requests for Proposals). In short, miMeetings required
an intelligent web platform that could reduce administrative effort, automate
logistics planning, and expedite RFP responses across global events.
Unified Platform For Global Events
60%
RFP Processing
40%
User Engagement
85%
Manual Coordination
3x
Vendor Response
Problem Definition
Global event mobility logistics had become too complex to be handled by legacy manual systems. Planners were managing dozens of vendors in multiple countries with little transparency into flight delays or guest arrival changes. Vendor pricing, service quality, and availability were hard to compare. Vehicle allocation was often sub-optimal. The client recognised that without a unified system, they could not scale effectively or reliably deliver high-quality service.
Solution
We built an enterprise-grade platform that automated every step of event mobility - from sourcing and validation to grouping and reporting. The solution transformed how planners manage transportation logistics globally.
Discovery & Research
We began by understanding the challenges of every stakeholder, including
planners, coordinators, and administrative users.
Our research revealed that no existing tool combined flight intelligence,
real-time validation, and automated sourcing into a single system.
We defined three key personas - Planner, Vendor, and Admin - and mapped their end-to-end journeys to design seamless experiences for
each.
Innovation: Real-time Flight Validation Engine
Our team designed and implemented miMeetings' patented flight validation engine - a breakthrough in event logistics automation.
How It Works
This innovation eliminated hours of manual sorting, reduced scheduling errors, and brought unprecedented efficiency to event transportation planning.
Experience Design
We designed the platform to make complex logistics feel effortless.
Collaborative Development
Our team worked hand-in-hand with miMeetings through agile sprints and frequent design syncs. Performance, accessibility, and device responsiveness were key. The architecture we delivered supports multiple user roles, event types, and geographies - optimized for speed, accessibility, and cross-device consistency.
Result
The new platform revolutionized miMeetings' global event operations.
Planners now generate and compare vendor proposals within hours, rather than days.
Vehicle usage is optimized, resulting in reduced costs and increased accuracy.
Manual coordination dropped by over 80%, freeing teams for strategic tasks.
The patented validation engine positioned miMeetings as a leader in intelligent event logistics.
A unified digital ecosystem now powers seamless, scalable mobility management across continents.
As a small business, what we need more than anything is reliability. We
need to know that we are heard and understood and that our needs are
being anticipated and delivered consistently and reliably.
AcmeMinds and team, are the best development group we have worked with to
date! They take the time to meet with us and understand what we are trying
to accomplish, and then help us understand what can be done and how to do
it.
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